The solution is always to be prepared to have a plan of action should any incident that can disrupt the event arise.
Overspending / Low Budget Allocation
This is a common occurrence. The thing with overfunded corporate events is the tendency to spend on items or furnishings that will be useless. If you are working on a limited allocation, on the other hand, you end up stretching everything you must come up with the best possible replacement for the must-haves in the corporate event.Corporate event planners tend to point and shoot when organising events. The absence of adequate planning and proper allocation will significantly affect the funds and outcome of the event. Best you end up buying every shiny object or worst case, you end up overspending on unneeded party supplies.
Budgeting is essential when organising every corporate event planning. This will eliminate misallocation of funds and steers you to master strategic planning despite limited funding in the future.
Overlooking Minor Details
Corporate event planners tend to work with their hands full on. There have been stories of event planners going crazy during last minute of preparation because they forgot speakers or the forgot the check if the haze machine was working.Sometimes, minor details can derail a perfectly planned event if not factored in the planning stage. Every event planner must have a reliable team that can take on the task of ensuring every piece of equipment is working, every supplier is up to date or delivering what they promise, the event place is ready and fully equipped to host the event and the likes.
This is a productive way to ensure things are done without letting them fall into the cracks at the last moment.
Choosing the Right Venue
This is an essential aspect of corporate planning. Venues take time. You must consider space, budget and decoration. The venue will set the theme requirements. It will dictate how you move forward with all other details of your event.
In choosing a venue, you must consider how it will fit in your event. Look for add on services that venue will provide, and thank everything of value that will limit your costs, like projectors, console, lighting and all supplies necessary to your event.
Choosing a venue which adds value to your event will drastically bring down your event planning time and spending.
Weather Challenges
We’ve seen events get destroyed by weather temperaments in a snap. But not even the inclement weather can stop an event, and for the determined planner, anything can be managed with ample preparation and contingency planning.For rain forecasts on the day of your biggest event, which you planned to do outdoors, you can stock up on ponchos or extra strength umbrellas for distribution. Alternatively, if the temperature is expected to rise because of the flaring summer heat, having stockpiles of juices, water and sunglasses will be highly appreciated by attendees.
This may seem minor but it’s a value-added service speaking on your behalf and marketing your event management skills.
Overcrowded Events
Keep overcrowded events in check and manage attendees with us by providing attendees with enough information. Place signages for proper ingress and egress. Label partitions or offer a map to navigate the venue or provide a guide to make the experience convenient for everyone.Preparing for these challenges will create a stress-free environment and increase your trustworthiness and ingenuity in planning corporate events.
Blog: Tips for Successful Corporate Event Planning
Want to know how you can plan a flawless event with End2End Events? Know more about it here or talk to us.
Keep yourself updated by connecting with us on Facebook, Instagram and LinkedIn.
No comments:
Post a Comment