How to Choose a Great Venue for Your Next Event

Choosing the right venue is amongst the decisions that you will need to make to have an impact when organising an event.
Here are the points to consider when searching for a venue.

Accessibility

Nobody wants to spend hours travelling to a venue and for this reason alone, central areas are always popular choices for successful events. An accessible and convenient location always is paramount.

Budget

Have a plan with your team members and allocate a budget regarding venue hire, catering, entertainment etc. It’s better to choose the venue that is below your budget and spend the remainder on décor and in case of an emergency.

Capacity and Minimums

First, confirm the number of delegates expected to attend your event and plan accordingly.

Services and amenities

If you plan to serve tea, coffee or meals at your event, check that the venue is fully equipped to cater for food and beverages services and whether additional staff are required.
Besides, usually the food and drinks at the event are normally what most guests talk about after the event.

Date and time

Before choosing a venue, check that it is available on the dates and times you require and whether other functions, if held at the same venue, would disturb your event.

Layout

After finding your venue, plan on what type of activities are to be included in your event. Get an illustrated floor plan and walk through the guest entrance, making note of where the outlets are and where AV systems can be located.

Branding

Choose a venue that embodies your event and reflects the image of your brand. Consider the venue’s reputation, location, atmosphere, and decor.

If you are looking for a venue for your next events in Melbourne? Then Contact End2End Event on 1300 095 123.

Key Tips for Handling Problem during an Event

No matter how well organised or planned an event is, sometimes things go wrong. Whether it’s technology that lets you down or human error, these things just happen from time to time. The solution to these problems is to be aware of what can go wrong and to make an efficient plan.
Here are the tips for handling problem during an event.

Technology Challenges

During an event it can be challenging for some event organisers to keep up with all the technology trends. Whether this means keeping up with the latest aesthetic trends, or keeping up with the technology, getting behind can seriously impact your ability to find and retain clients. So, it is very crucial to be organised and to keep up with the technological trends. Be sure to get time for inspection with your speakers or other entertainment. Test everything before you start the event and you will have the best chance of avoiding technical issues.

Uncertain Weather

If you are planning an outdoor event, it’s vital to have a wet weather plan. It’s also best to have a backup like indoor location. In the same way when choosing furniture and décor for your event, go for weather-proof options. Avoid cushions that will soak up the rain and anything that could be easily blown away by wind. Prior to event, prepare some provisions such as disposable rain macs and umbrellas, water bottles and sunscreen for rain and sun. Your attendees will greatly appreciate these little touches.

Budget

It can be challenging to work with, and stick to any budget that is not unlimited. Make the list of tasks and reflect them in your budget. It is also worth thinking to have cash in handy in case of unforeseeable situations. It is better to think about such situation in advance and be prepared for them financially.

Pick the right venue

Your guest will not necessarily have access to all the contacts you do. It can be difficult or discourage your clients to attend your event. Selecting the perfect venue that is easily accessible for your guest is one of the most important things in event planning. So, it is vital to plan early, choose wisely and book it at the earliest while carefully choosing the location and access, the type of venue, the dates.

Distribute responsibilities

Distribute the task among the team members not only at the preparation stage but also during the event. Every member needs to perform their duty and should be responsible for throughout the entire duration of the event. Give each member of the team a document with the assigned duties and responsibilities, so that every person knows who to contact for any specific issue.

Preparing for these problems beforehand will ensure that you check-in will go quickly, smoothly, and securely. So be well prepared for the unexpected problem that may happen. At the end of the day, your job is to make your attendees happy. To avoid problems and make sure you stay on top of your events are to make use of End2End Event. Call us on 1300 095 123.

Tips for Successful Corporate Event Planning

A successful event doesn’t just happen overnight, it needs a clear objective, planning, and dedication. Whether it is a birthday party, conference, a ceremony or a seminar, your event’s success depends upon the dedication you provide. Organising a corporate event that is informative yet is enjoyable for the attendees can be a daunting task. Not until the actual planning and execution do one realise that there are many things to consider about, from the fold of the napkin on a table to sound systems to decorations to foods and beverages. 

Here we bring you the tips for successful event planning.

1. Audiences the most important factor in an event. While planning a corporate event, you need to decide on the target audience. If you are planning an electronic gadgets’ launch event, you need to call upon the tech industries audience. Knowing your target audience will help you achieve your specific goals and objectives and also remain focused on the event.

2. Detail is the key, make a shortlist of details, from the fold of the napkins to lighting to parking facility to content and refreshments. Every detail matters. Audience tends to notice everything including good and bad aspects of the event and will attribute everything to you and your brand.

3. Have a clear goal in mind, a clear business purpose for holding the event. Before starting to plan an event, a planner needs to be clear about what the event is about. If you are hiring an event planner you need to brief them extensively about the event details because every decision after that should support your main goal. And make sure everyone involved is aware and clear about the “GOAL”.

4. Budget is important. Keep a tight budget, but be flexible where you need to spend. Don’t overpay. Set up a healthy margin.

5. Pick out a theme. As most corporate events tend to be fancy and theme oriented, you may want to pick out a theme that defines your event. For example, a renaissance ball type theme for a fundraising event, recently “La La Land” the musical movie party’s theme was lighting the world alight. When picking out the theme, just remember to keep the main objective of the event in mind and make sure the theme doesn’t distract from the “Goal” of the event.

6. Choose a smart date. Do an extensive research on the calendar and pick out a smart date. Make sure your event date doesn’t collide with the holidays or popular vacation season. No one wants to attend your event when they are waiting for the much needed vacation. And don’t pick out a colliding date with another popular event, this can affect your attendance record.

7. Choose a venue. A venue perfect for the event is as important as the event itself. No one wants to attend an event which is not easily accessible and is not around the proper location. Visit the venue yourself, imagine it in your theme setup with guests. Don’t book the venue until and unless it meets your needs.

8. Social Media. Modern day has brought quite a few changes, major ones at that in the world of marketing. People tend to believe more what’s on the internet than any other thing. We spend more time on the internet than talking to each other. Conventional marketing is still important, but you need to use the power of social media to reach a greater no.of audiences. Host an event tab on social media, create pages, and host a YouTube channel where you can promote your event through influential speakers.

9. The royalties! I don’t mean the real royalties but the sponsors. They are the real royalties. They are the ones who fund your event, and it’s because of them that you are able to host it. Treat them as such, and be very clear when proposing the event what they will get as sponsors.

10. The voice. Pick out a good speaker for your event, the one who understands your goal. Good speakers are the element that make your guest interested in your event. Nobody wants to listen to a lousy and boring speech throughout the day. Pick a powerful one with the clear voice and leadership skills who can drive the crowd forward.

11. Bible. Create an event bible where you can log every single detail about the event like contact details, pricing, guest lists, food and beverages. Make it something that you can call upon if ever needed. It can help you keep tabs on the event structure and also you will be able to get involved in the event directly.

12. Service is crucial. Put out a separate table where guests can attend if they need to consult about anything.

13. Final, give a good show. That’s what all guests want. Don’t bore them with technical talks and jargon. Yes, it is a corporate event but nobody wants to be technical the whole event. Pepper some humorous stuff in between the main talk/speech, add a dash of personality and don’t forget to make it relatable. This is important because one of the objectives of any corporate event is to successfully make a connection with the guests. So, make them feel like they would want to attend all your future events.

End2End Events has been planning events in Melbourne and Canberra for corporate purposes for a long time. We are proud to say that we are one of the best in the business, and rest assured you will have a great event that every guest will rave about for quite some time. We provide a free consultation to facilitate your needs. Call us at 0415 523 159 or contact us at http://end2endevents.com.au/ to tell us your why and we’ll make the rest happen!