How to Choose a Great Venue for Your Next Event

Choosing the right venue is amongst the decisions that you will need to make to have an impact when organising an event.
Here are the points to consider when searching for a venue.

Accessibility

Nobody wants to spend hours travelling to a venue and for this reason alone, central areas are always popular choices for successful events. An accessible and convenient location always is paramount.

Budget

Have a plan with your team members and allocate a budget regarding venue hire, catering, entertainment etc. It’s better to choose the venue that is below your budget and spend the remainder on décor and in case of an emergency.

Capacity and Minimums

First, confirm the number of delegates expected to attend your event and plan accordingly.

Services and amenities

If you plan to serve tea, coffee or meals at your event, check that the venue is fully equipped to cater for food and beverages services and whether additional staff are required.
Besides, usually the food and drinks at the event are normally what most guests talk about after the event.

Date and time

Before choosing a venue, check that it is available on the dates and times you require and whether other functions, if held at the same venue, would disturb your event.

Layout

After finding your venue, plan on what type of activities are to be included in your event. Get an illustrated floor plan and walk through the guest entrance, making note of where the outlets are and where AV systems can be located.

Branding

Choose a venue that embodies your event and reflects the image of your brand. Consider the venue’s reputation, location, atmosphere, and decor.

If you are looking for a venue for your next events in Melbourne? Then Contact End2End Event on 1300 095 123.

Tips for Successful Corporate Event Planning

A successful event doesn’t just happen overnight, it needs a clear objective, planning, and dedication. Whether it is a birthday party, conference, a ceremony or a seminar, your event’s success depends upon the dedication you provide. Organising a corporate event that is informative yet is enjoyable for the attendees can be a daunting task. Not until the actual planning and execution do one realise that there are many things to consider about, from the fold of the napkin on a table to sound systems to decorations to foods and beverages. 

Here we bring you the tips for successful event planning.

1. Audiences the most important factor in an event. While planning a corporate event, you need to decide on the target audience. If you are planning an electronic gadgets’ launch event, you need to call upon the tech industries audience. Knowing your target audience will help you achieve your specific goals and objectives and also remain focused on the event.

2. Detail is the key, make a shortlist of details, from the fold of the napkins to lighting to parking facility to content and refreshments. Every detail matters. Audience tends to notice everything including good and bad aspects of the event and will attribute everything to you and your brand.

3. Have a clear goal in mind, a clear business purpose for holding the event. Before starting to plan an event, a planner needs to be clear about what the event is about. If you are hiring an event planner you need to brief them extensively about the event details because every decision after that should support your main goal. And make sure everyone involved is aware and clear about the “GOAL”.

4. Budget is important. Keep a tight budget, but be flexible where you need to spend. Don’t overpay. Set up a healthy margin.

5. Pick out a theme. As most corporate events tend to be fancy and theme oriented, you may want to pick out a theme that defines your event. For example, a renaissance ball type theme for a fundraising event, recently “La La Land” the musical movie party’s theme was lighting the world alight. When picking out the theme, just remember to keep the main objective of the event in mind and make sure the theme doesn’t distract from the “Goal” of the event.

6. Choose a smart date. Do an extensive research on the calendar and pick out a smart date. Make sure your event date doesn’t collide with the holidays or popular vacation season. No one wants to attend your event when they are waiting for the much needed vacation. And don’t pick out a colliding date with another popular event, this can affect your attendance record.

7. Choose a venue. A venue perfect for the event is as important as the event itself. No one wants to attend an event which is not easily accessible and is not around the proper location. Visit the venue yourself, imagine it in your theme setup with guests. Don’t book the venue until and unless it meets your needs.

8. Social Media. Modern day has brought quite a few changes, major ones at that in the world of marketing. People tend to believe more what’s on the internet than any other thing. We spend more time on the internet than talking to each other. Conventional marketing is still important, but you need to use the power of social media to reach a greater no.of audiences. Host an event tab on social media, create pages, and host a YouTube channel where you can promote your event through influential speakers.

9. The royalties! I don’t mean the real royalties but the sponsors. They are the real royalties. They are the ones who fund your event, and it’s because of them that you are able to host it. Treat them as such, and be very clear when proposing the event what they will get as sponsors.

10. The voice. Pick out a good speaker for your event, the one who understands your goal. Good speakers are the element that make your guest interested in your event. Nobody wants to listen to a lousy and boring speech throughout the day. Pick a powerful one with the clear voice and leadership skills who can drive the crowd forward.

11. Bible. Create an event bible where you can log every single detail about the event like contact details, pricing, guest lists, food and beverages. Make it something that you can call upon if ever needed. It can help you keep tabs on the event structure and also you will be able to get involved in the event directly.

12. Service is crucial. Put out a separate table where guests can attend if they need to consult about anything.

13. Final, give a good show. That’s what all guests want. Don’t bore them with technical talks and jargon. Yes, it is a corporate event but nobody wants to be technical the whole event. Pepper some humorous stuff in between the main talk/speech, add a dash of personality and don’t forget to make it relatable. This is important because one of the objectives of any corporate event is to successfully make a connection with the guests. So, make them feel like they would want to attend all your future events.

End2End Events has been planning events in Melbourne and Canberra for corporate purposes for a long time. We are proud to say that we are one of the best in the business, and rest assured you will have a great event that every guest will rave about for quite some time. We provide a free consultation to facilitate your needs. Call us at 0415 523 159 or contact us at http://end2endevents.com.au/ to tell us your why and we’ll make the rest happen!

5 Things to Consider when hiring an event planner

So, you want to make your event a great success and have decided to hire an event planner. But now you are faced with a problem - how in the world are you going to decide on which event planner to hire in order to organise your event? To help you out, we have compiled here the 5 most important things to consider when hiring an event planner. Take a look.

1. Creative and innovative 

Look for an event planner who is creative and innovative if you want your event to be one of a kind and a huge success. The event planner should not only come up with these new ideas and concept which will fit your vision for the event to a T, he/she should also be able to pull it off effortlessly. Rather than hiring an event planner who is just an average Joe in the industry, employ the help of the master in the art of event management. It can be a company or an individual who is capable of creating an event like no other. They are the ones who can create an event for you that your guests will remember fondly and talk about when attending similar events in the future.

2. Detail oriented and driven 

When you decide to hire an event planner, find someone or an event management company who have an eye for detail. Get the people from such an event management company that love challenges, and who never backs down from any hurdles thrown at them, rather they excel at it. Keeping tabs on all the aspects of the event as well as logistics and people who are willing to work grueling hours to ensure that the event runs without a hitch are the ones you want to get.

3. Within your time and budget 

There is always the time and budget limitations when organising an event. Your event is no exception. That’s the reason why when hiring an event planner you should appoint the one who understands your time and budget constraints, and has the experience to organise the event within those limitations. You should also keep in mind that there should be an open two way communication between you and the event planner, both of you should be able to convey any changes to the event when needed with ease.

4. A partner and a team player 

When you hire an event planner, you know all the hard work concerning the event will be taken care of by them. However, the most important thing to remember is that you the final decision maker. What you say goes. You want an event planner who will take into account, your vision for the event, what you want it to be as well as your feelings about the event, and lets you make the ultimate decision regarding the event. So, get someone who is willing to work for you but most importantly work alongside you.

5. Peace of mind 

Now isn’t that the main reason why you want an event planner to handle the event in the first place? You should find someone with whom you have full confidence and feel comfortable enough to let them plan and execute the event on your behalf. They handle and solve any issues that may arise in the course of time. This way you can focus on your guests and other important matters of your business.

Well these were the 5 most important things to look for when hiring an event planner. Hope this information helps you when deciding on which event planner or event management company to go with. You should be able to organise your future events with the event planner who will raise the bar even higher.